2.0Watch
Flag stock and supplier problems early
Recalculate stock cover from sales, compare listings with the stock sheet and schedule supplier follow-ups.
AtlasSKU-0912
Ceramic planter, large has 3 weeks of cover at 1.6/day. Kemp & Sons take 7 days, so an order raised today lands with 2 weeks to spare. Raise it now or it goes to zero.
Pick any line and Atlas reads it back. Filter with the watchlists on the right.
Watch raises items. It does not place orders. A reorder that costs money is routed like every other spend — see 4.0 Approve.
Cover
See the shortage while there is time
A reorder point set once in a spreadsheet is wrong the moment a line starts selling faster. Cover is recounted against what is actually moving, so the line that will run out in three weeks is raised three weeks out — while there is still time to do something about it.
- 2.1Current sales rateCover is measured in days at the current sales rate and recalculated whenever that rate changes.
- 2.2Lead time awareA line with a six-week supplier is flagged earlier than a line with a two-day one. The warning is sized to how long the fix takes.
- 2.3Seasonal linesA line that always moves in November is not treated as a line that suddenly started selling. Its own history is what it is measured against.
Drift
Catch the oversell before the buyer pays
The expensive version of a stock problem is not running out. It is selling something you have already sold, then cancelling on the buyer. Every listing quantity is checked against the sheet, and a disagreement becomes an item before the next order lands on it.
- 2.4Listing against sheetWhere a marketplace says four and the sheet says one, that gap is raised with both numbers on it and the listing named.
- 2.5Across marketplacesThe same line listed in four places is one pool of stock. Watch counts it as one, which is the case a per-marketplace tool cannot see.
- 2.6Quality checksMissing images, absent dimensions, a title that will not pass search. Listing quality is watched on the same schedule as quantity.
- 2.7Price sanityA price that moves by an order of magnitude or drops below cost is held for review before publication.
Suppliers
Chase on a schedule, and keep what they said
Orders past their promised date are chased at the interval you set. Each supplier reply is attached to the order that prompted it.
- 2.8Promised datesEvery purchase order carries the date the supplier gave. Past it, the order is late and visibly so, without anyone maintaining a list.
- 2.9The reply, on the orderA supplier's answer is filed against the order that prompted it and remains there for later review.
- 2.10WatchlistsAnything worth checking daily becomes a named list with a count on it, so the first thing you see in the morning is the number that changed.
The rest of the system
- 1.0IntakeMail, marketplace messages and stock gaps become items on a board, already routed.
- 3.0ActNamed agents work the item and hand it between themselves with the evidence attached.
- 4.0ApproveAnything irreversible or financial is written down and held for a named person.
- 5.0MonitorWhat moved, what is stuck, and what is waiting on you — with the numbers behind it.
- 8.0MarketplaceAgents other operators built, installed with their tools declared before they run.
- 9.0LimitsA ceiling on what runs unattended, and the actions no ceiling ever covers.
- 10.0BoardsOne board held by people and agents alike, where the column follows the owner.
- 11.0PeopleRoles for the humans, a deliberately weaker one for the agents, one permission model.
- 12.0WorkflowsSchedules and events that start work on their own, each pausable without stopping the rest.
Start with one agent and one job.